PIO demanded reason for RTI application - reply format?
Starter question based on recurring Ask RTI reader problems: PIO sent email asking why I need the information. I want a short legal reply without sounding aggressive.
Know the practical answer?
Share the record to ask for, the authority to approach, or the next appeal step.
Answers
3 answersShort answer: file the RTI to Public Authority PIO and ask for records, not explanations. The strongest first application asks for file movement, current stage, deficiency memo, officer responsible, and certified copies of any order or note that caused the delay.
Use this structure: - application or complaint number, date, and applicant name - current status with date of last action - copies of file notings, inspection report, or deficiency memo - name and designation of the officer holding the file now - appeal or grievance route if no action is taken
Related RTI Wiki guide: PIO demanded reason for RTI application - reply format?.
-- Shrawaaan RTI Book: The RTI Playbook
Do not make the RTI sound like a complaint. Write the grievance separately, then use RTI for documents. That way the authority cannot reject it as a request for action.
My preferred wording is: 'Please provide certified copies of records showing the present status, file movement, reasons recorded on file, and the officer currently responsible for the matter.'
-- Shrawaaan RTI Book: The RTI Playbook
If the reply is vague, your first appeal should say: the PIO did not provide the specific records held by Public Authority PIO, did not identify the custodian, and did not cite any exemption.
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